I LOVE being able to create editable products for my customers using Adobe Pro! Let’s face it… Teachers, by nature, prefer to “make things their own.” As one customer stated in her feedback on one of my products, “Editable is a teacher’s dream!” Many of my best-selling products, including my teacher binders, are editable and were created using Adobe Forms within Adobe Pro software.
Here are links to a few of my favorite EDITABLE FREEBIES from my store:
I mostly figured out how to navigate Adobe Forms through trial and LOTS of error over the past year or so, but I feel like I’ve finally got the hang of it! Here are a few of the reasons why I love to create editable products in Adobe Pro:
Like a lot of things that are awesome, Adobe Pro comes with a hefty price tag. However, there are MANY other advantages to Adobe Pro other than just forms, including the ability to add and delete pages. You can also edit text, such as dates or years, to update products from year to year.
If you’d like Adobe Forms to do MOST of the work for you, consider adding blackline tables, blanks, or text boxes to your Word, PowerPoint, or Publisher documents such as those in the samples below. When your product is complete, save it as a PDF. Why?? Because those tables, blanks, and text boxes, as you’ll see in the pictures below, are AUTOMATICALLY recognized as text fields when you Create a Form!
Once your document is saved as a PDF, click the “Create” button in the upper left hand corner.
Then, click “PDF Form or Online Form.”
Click “Next” on the next two prompt boxes.
The software will begin scanning your entire document, searching for possible text fields.
All detected Text Fields will be highlighted in black, as shown in the pictures below. There will also be a summary of all Text Fields in the right sidebar.
Here is another example of Text Fields that were automatically detected in my product:
IMPORTANT NOTE: The software will ALWAYS detect several Text Fields that you do not want to be included, usually on random pages such as your Credits page. Make sure you PROOF each individual page to ensure that there are no “stray” text fields. When you find one, simply right click on it and click “Delete.”
There will also likely be areas that you’d like to add your OWN Text Fields, and you can do this anywhere you’d like within your document!
First, click the box with the “T” inside on the top menu.
A blue Text Field will automatically appear, and you can then click and drag it to place it where you’d like in your document.
You will likely need to adjust the size of the Text Field to fit the size of the area you’d like to place it. You can click the blue lines to stretch the box to the size you prefer.
Now, here comes the fun part! Adding the FLAIR! To change the font style, size, or color, right click on the blue Text Field and click “Properties.”
Click “Appearance” to adjust the font however you’d like. You can also leave the default font size as “Automatic,” meaning that the font size will automatically adjust to the appropriate size for longer or smaller words.
If you click on “Options,” you can choose to center your text within the Text Field OR add multiple lines of text.
This is one I needed when I was making editable spine labels!
To turn your text vertical or a different direction, click “General” and then adjust the Orientation.
Want to change ALL the text fields to the same font style or size?
Select All your Text Fields (Draw an imaginary box around all the fields with your mouse to highlight them all). The selected Text Fields will all turn blue. Then you can right click, click on “Properties,” and change the fonts for all the Text Fields at once.
You can also Select All the Text Fields in your entire document and follow the same steps!
When I was creating my Spelling and Sight Word Study Watches. I wanted teachers to be able to type in their spelling list once, and the same spelling words would duplicate in all of the watches. To copy the EXACT SAME Text Fields, right click on the blue box and click “Copy,” then “Paste” the Text Field wherever you’d like.
*IMPORTANT: When you Copy and Paste, MAKE SURE the you want the Text Fields to be the exact same because when your buyer types in one field, the exact same content will repeat!
If you want the Text Fields to have the same PROPERTIES (font, size, centered, etc.) but you want your buyer to be able to type in different content in each box, you MUST make sure that each Text Field has a different name. To do this, right click on the blue Text Field box, click “Rename Field, ” and type in a name of your choosing.
Finally, ALWAYS ALWAYS ALWAYS preview, or test out your Text Fields to make sure it looks exactly how you’d like it. You will often find that the font size or color might not be what you expected. To Preview a Text Field, click the “Preview” button on the top menu, then type into your Text Field to see what it looks like.
To return to editing mode, click the “Edit” button on the top menu.
I hope you find this tutorial useful and learn to love Adobe Pro as much as I have! Creating editable products is a wonderful way to allow your customers to personalize their purchases and truly make them their own. Please leave comments and tips below!
*Fonts by KG Fonts, Digital Elements by Paula Kim Studio*
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